Hacking Your Executive Function: Ritual, Repetition, and Routines for Working Memory

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Are you ready for one of my absolute favorite topics? ARE YOU!?!?!?! That’s right bebes we’re talking about creating routines and using them to your own benefit. One of the things that professionals often talk about in relation to autism is an overreliance on routine, and a lack of flexibility when routines are changed. It’s often cited as a problem that needs to be fixed. I’m not sure I’d agree. Instead I would say that routines can be immensely helpful. We just have to be aware when we’re using them, intentionally choose when we’d like to use them, and understand when it won’t be helpful to continue following through on the routine. That means practicing stopping a routine partway through, and sometimes practicing having alternatives.

But once you’re sold on the idea of routines, I have quite a few suggestions for what you can do to use repetition, ritual, and routine to improve working memory. First, create routines where you don’t have to remember as much. I like to use automation for this. Whenever possible I automate my bills so that I do not have to remember when to pay them (recognizing that I am lucky to have the ability to do this without worrying about overdrafts). It is possible to have groceries automated through online delivery services. You can automate certain functions on your electronics (there’s a phone app called IFTTT that allows you to set up if/then logic to trigger certain functions on your phone. I don’t fully get it, but if it makes sense to your brain you can streamline a lot of things). You can also get plugs that will automatically turn off after a certain amount of time if you tend to forget things like turning off your curling iron. Let something else run the routines so that you don’t have to!

You can also create your own rituals/routines. Sometimes they’re totally arbitrary: I like to find ways to time activities by doing other things while I’m waiting. For example when I’m making ramen noodles I let my noodles cook for as long as it takes me to get a bowl and spoon, then pour myself a glass of milk. With that routine I don’t forget my noodles and end up with icky overcooked mush. Other times you might just decide what order you do things in. It doesn’t have to be based on some kind of logic, but doing things in the same order each time makes it easier. For example when I get home from work I nearly always check the mail when I get out of my car, feed the cats when I get inside, look at my mail, then go to the bathroom. That helps me manage a couple of tasks that could be lost otherwise but since they always come at the same time (and after a clear trigger, coming home) it’s much easier to remember.

I also like to create rituals around things that I want to feel important. While this isn’t directly related to working memory, it creates a nice combo of working memory and emotion regulation because it can help you to carve out space for self care and remember to do specific things that feel good. For me that looks like buying bath bombs and candles for when I take a hot bath so that I can go through the ritual of setting it up to cue myself that it’s time to relax. Or it might look like scheduling a date with my husband and texting him throughout the day to make plans and get excited. Those ritualistic elements can help to set the stage emotionally for a particular task or type of event and get you more excited, in the right mood, or ready to do what you’re planning to do.

Another option that improves working memory is repetition. I use this in the way that I set up my planner. I will regularly write the same task 3-4 times in different places to ensure that I don’t forget it. No, I don’t just arbitrarily write it over and over again. I have one section in which I have calendars for the full year and I’ll write down events and tasks that are in the far future. Then I have a section for each month that I create at the beginning of the month, and I’ll add the task there when the time comes. Finally I have a weekly section where I write down the relevant tasks for each day, where I’ll finally place the task when I need to do it. Not only does this allow me to organize my time in a variety of timeframes, it also helps me remember things by writing them multiple times.

I also like to incorporate repetition into things that are very important by making it fun: that might include creating mnemonics or songs/rhymes to remember certain things, writing them in fun fonts, drawing pictures, or finding another way to burn the information in your brain so deeply that you can call it up at a moment’s notice. In general handwriting helps you hold something in your brain longer than typing it, so when I want to be particularly focused I leave electronics.

Finally, I encourage people to not be afraid to practice stuff. Even stuff that seems like you shouldn’t need to practice it. A lot of basic tasks actually involve quite a few smaller steps. If your executive function is less than stellar everything from cooking to getting dressed can be challenging because they require many steps put in the correct order, holding information in mind. It’s ok to do the same, simple thing a few times in a row to get it into your muscle memory. No shame at all! The more you repeat doing something the same way, the easier it will be every other time you have to do it. I have practiced my cleaning routines until I know how to do them so well I don’t have to think anymore. For tasks that aren’t too complex that you do a lot? Forget the working memory. Find a workaround.

Hacking Your Executive Function: External Reminders

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Alright, alright, so last post I introduced you to the concept of working memory but I’ll be honest: I didn’t give you a ton of super helpful ideas for how to manage bad working memory. I’m here to rectify that situation today! The first realm of supports that I use for working memory is external reminders. There are approximately one billion different ways to use your environment to remind you of different things but I’m going to give some suggestions and hints here.

It might seem obvious, but write everything down. EVERYTHING. The trick with this is not the part about writing it down, but the part about seeing it again when you need it. There are a few different tactics you can take to make sure that you’ve always got paper available and to make sure that you will see it again later. The first is to leave paper in many places; you can put post it notes on your light switches or other high traffic areas that you know you’ll encounter in your day to day life so that you’ll see the reminders later. You can have notepads kept around your house so that no matter which room you’re in you’ll be able to write something down. One potential pitfall of this is having so many reminders that you stop paying attention, so make sure that you remove things you’ve already completed and try to follow through when you see the reminder.

The other way, which is my preferred method, is to write everything in one place (for me it’s my planner), and to always have that with you and open. When I’m at work, my planner is always directly next to me and open. If I’m “on” at home (rather than just relaxing), my planner is out and open. I’ll talk more about effective planner usage in the planning and organization section, but the main take away for working memory is that if it’s going to be useful it needs to be visible.

Some people don’t love the written word though, and so they prefer to use other methods to remind themselves. There are lots of ways you can leave yourself reminders, depending on what you prefer. You might take photos on your phone and put them all in a particular folder for “reminders”. You could leave yourself voice memos. If you’re a very visual person and you tend to forget certain steps (like say turning off the oven after you’re done with it) you could leave a cartoon of the steps for cooking or a post it over the stove. You can set alarms and reminders on your phone, your calendar app, or your email that will pop up or beep or make irritating noises until you turn them off. There are some specific types of hacks for particular reminders, like this pill bottle that has a timer telling you how long it’s been since you opened it. If you’re struggling to remember a particular task, the internet may have something to help you out, so definitely check Google.

These types of reminders can also help with your physical objects. If you’re always forgetting what you need to bring with you, it’s a good idea to always leave those things in the same place. I have a bowl next to my door that holds my keys, and I leave my bag next to it. I don’t have to wonder what I need to bring with me in the morning, because it’s always right there. I also work hard not to move things around in my house. My laptop is always next to my bed. I have these glasses holders, one next to my bed and one next to my computer, so that my glasses always end up in the right place.

While it can be challenging to organize your physical spaces when you’re struggling with executive function, if you can set aside an afternoon or two each month to try to improve certain spaces, it can really help with memory. I try to ensure that each drawer of my desk holds one type of thing (cords and electronics, pens and pencils, gaming materials, etc.), and never leave things just sitting out as the place that they belong. Everything has a box or a drawer so that I know where it’s supposed to be. You might like to label everything, or organize it based on what makes sense to you (maybe you like to organize by color), but I generally find it helps to have the place that things SHOULD be so that I can always look there first.

In addition to these ongoing types of memory accommodations, sometimes you also need to remember something specific, whether it’s to thank your grandma for that card she sent you or to pay your bills. One trick is to pick an object that’s just full on weird. A plastic alien. A rubber duck with an eyepatch. Something that will stick out. Tell yourself that the object is your reminder to do the task, and leave it somewhere that you’ll see it when you can and should do the task. Maybe you buy yourself a mock Harry Potter Remembrall and it serves as your cue whenever you need to remember something. Use things that stick out in your environment as ways to kick start your memory.

Sometimes all of the reminders in the world aren’t going to help though. In those cases, I like to enlist some help from a friend. When I was really struggling with getting enough food in my body, there were times I would have someone text me at mealtimes to check in and see if I had eaten. Adding another person can give a layer of accountability that keeps the task in your mind for longer. It’s easy enough to turn off an alarm, but a bit more challenging to brush off a friend or family member who wants to help you. You may even want to ask them to do a task together so that you can’t get distracted or lose a step partway through. The more you practice common tasks, the less you’ll need to focus on each step, and the less you’ll need to rely on working memory. Asking others to be a part of that can help a ton!

We’ll get more into using routines and repetition to help your working memory in the next post, so look forward to it!

Hacking Your Executive Function: Working Memory

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It’s time to do some work…on working memory! I’m going to be honest here: working memory is something it can be pretty tough to improve, but it’s also something that can be accommodated with the use of external reminders, planners, and supports. If you’re looking for a solution that will make your memory better…I probably don’t have it. My method has always been to work with the memory I have and create environments that will cue my memory when I need them to. The good news is that you can live a pretty dang effective life without needing a better memory.

But working memory is more specific than just your ability to remember stuff. What is it? Working memory is the ability to hold information in your mind, to pull up relevant information, and to manage the information you need to solve a problem. If someone reads a list to you and asks you to repeat it back, that is a test of working memory. It’s in use when someone gives you a series of directions. Not only is working memory important in its own right, it also plays an important role in focus and concentration, so having good working memory can improve your ability to ignore distractions.

Working memory gives you a lot of the content that you use for other skills in working memory. So if you’re trying to create a plan, put things in order, see the relationships between things, or use another higher level thinking skill, your working memory needs to be strong enough to hold all of the pieces in mind while you manipulate them. I like to think of it as the “what” of executive function.

Examples of working memory include remembering what was said in a conversation and responding to it, connecting a new concept to old ideas, preparing a recipe (particularly if we’re also doing something else), or hearing a set of instructions and then following them. One thing to note is that verbal information tends to be harder on our working memory than visual information because sound is so temporary. We can continue to look at an image or a person and get continuous information, whereas if someone speaks we only get about a second for each word. This is yet another reason that visuals can be quite helpful for those who struggle with executive function.

There are a few general life changes that tend to improve working memory. If you really struggle with working memory they’re not going to fix all your problems, but they can help give you a more solid foundation to work on other helpful skills. They shouldn’t be a surprise: sleep enough, move your body, eat a decent amount of food consistently.

I talked about this some in the emotion regulation section, but to expand: one of the things that has been incredibly helpful in my life has been to not only sleep enough, but to sleep at about the same times each night. I know many people who use an alarm to tell them when they should go to bed as well as when they should wake up. I like to have a very set bedtime routine that cues me in to the fact that it’s time to get sleepy: get in to bed 30 minutes to 1 hour before sleep time, computer for 30 minutes, read for 30 minutes. If you have sensory sensitivities I also highly recommend checking out whether a sleep mask, earplugs, white noise machine, blackout curtains, weighted blanket, or other accommodation will improve your sleep. Having a sleep mask changed my LIFE.

I would also note that it’s easy for me to sit here and say “eat enough on a regular basis” but boy howdy is food hard sometimes. It’s hard to eat not too much and not too little, it’s hard to cook, it’s hard to get fresh food. Many folks on the spectrum also have feeding disorders or eating disorders, which complicates matters even further. I can’t go into deep detail here about strategies to manage food, but I strongly recommend checking out resources about eating disorder recovery, making a clear plan of when you will eat, and trying to stick to it. I do the best when I eat at the same time every day and when I have a relatively consistent diet: I go to the co-op for lunch, I buy a salad at Target on the way home for dinner. Some people do best when they meal plan or track their food, some people like to have reminders or another person check in with them, others prefer not to be social around their food at all. Some of these strategies also rely on executive function, so the more of these EF skills you put into place, the better you’ll be at taking care of yourself and the better you’ll be at EF.

Finding the best habits around food is highly personal but it’s worth it to at least take some data on when you feel better and worse around food, then see if you can maximize the “better” times, because if you are calorie deprived your mind will not work appropriately.

Finally, I will also say that moving your body does not have to be in a traditional “workout” format. I do aerial hammock, in the past I’ve done rock climbing and swing dancing, I know others who do Irish dance, or who use walking their dog as a way to get their body outside and moving. Any type of activity that feels good to you is acceptable, and will probably give you some small boosts to your working memory.

A final note on these strategies: for those of us who truly do have some executive dysfunction, exercise or sleep won’t cure us and suggesting it will is unhelpful and sometimes downright offensive. I offer these as ways to start, as a place to build up a strong base so that you can learn other skills that rely on adequate physical health. They make it easier to do the other things, but they aren’t a replacement for other strategies. As we move forward I’ll be offering additional strategies that can help out!

Hacking Your Executive Function: Unexpected Transitions

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Most of what we’ve talked about up to this point are when you can plan ahead for a transition. You know it will be coming, you have an idea of what your day will hold, and you can give yourself extra time or use skills to make the transition easier. But sometimes we have to unexpectedly go from one thing to another. Maybe we get interrupted from a project during the day and we have to immediately move to a more pressing task. Maybe you’re out with friends and they decide to change plans. Maybe an emergency comes up. We all have times where our plans get derailed and we have to quickly switch to something new.

One thing you can do is practice your flexibility. This is the part you CAN do ahead of time so that those skills are strong and ready to be used at a moment’s notice. If you can set aside a day where you’ve got time and emotional reserves (ok this might be a ridiculous dream), try switching between different tasks and noticing how you feel, what makes it easier, etc. I recommend starting this out with things you like so that you’re not trying to really accomplish stuff and you don’t have to worry about the anxiety around the task itself, just around the transition. Maybe you pick two tasks and set an alarm for every hour, then move back and forth between them.

Once you start to feel more comfortable switching between tasks you like, you can try to introduce more challenging tasks, or have someone else give you an unexpected task. You can also use a friend to help you practice creating a new plan or expectation in the moment, which is another way to prep ahead of time. Maybe you want to test out having a day or have a day or an hour where you don’t decide ahead of time what you’re going to do. You can practice deciding what to do and how to do it on the fly. To get advanced, set aside the time then have a friend suggest the activity so you can figure out how to accomplish it unexpectedly.

Again, these in advance skills are things that I would only recommend practicing if you have the time and feel emotionally stable when you want to practice them. I’d also suggest having a plan B in place for if you start to melt down or feel overwhelmed so that you can do some self care if you start to struggle with the transitions. However the more you practice these things, the easier it will get to do them in the wild when unexpected transitions appear. You may have to start by practicing in a very intentional way (you get an unexpected transition, you stop and write down what you’re planning to do and how you’re going to do it, you do emotion regulation techniques, then you begin the next task), but I have found that the more I do it the less I have to consciously work through a transition.

There are also some things you can do in specific situations that will help you. I generally try to overplan, meaning have a couple of different options for any plan that I create. It’s like a choose your own adventure book! I’ll have my first plan, which is what I would like to happen. But if I know it’s possible that something might go down differently I’ll have an alternate version of my plan to accommodate. I try not to go overboard with this though because once you start hitting four or five different versions of the same plan it tends to cause more anxiety than it’s worth and eat up a LOT of your time. Be reasonable. Make contingency plans for things that are LIKELY to happen, not every possibility in the whole world. Practice recognizing that something may happen you haven’t planned for and then forcing yourself to stop planning.

Sometimes it also helps to create an order when it feels like things are out of control. The order doesn’t have to make sense: it can be totally arbitrary. If I get a bunch of new projects thrown at me unexpectedly I’ll write them all down and sometimes just pick one, any one, and say that I have to start there. Getting started is more important than prioritizing correctly. Another example would be if an unexpected emergency comes up. Let’s say your spouse gets a flat tire and calls to ask you to come help. I might give myself five minutes to jot down what the steps of that task would be, then give myself a clear reward afterwards. I can tell myself “first I will drive to pick them up, then I will help them change the tire, then I will stop for ice cream on the way home. I can finish my current task at x time.” Having a clear place to pick back up on what you thought you would do also helps alleviate the anxiety.

Last but not least I find it helpful when faced with an unexpected change to notice what’s actually upsetting me about the situation. Am I upset that I can’t do something I was planning on doing? How important was that thing? Do I actually want to do the new thing more? Am I frustrated that I can’t complete what I was in the middle of? I may have another time I can finish it, or I can remind myself that things aren’t all or nothing, it’s ok to do part of something then come back. Is it not knowing exactly what’s about to happen? I can ask more questions to determine what’s going on, or else just make some decisions for myself (this happens a lot in a social group when no one can decide where you’re going. I’ve taken to just saying what we’re doing because generally people will agree). I think we often get hung up on trying to figure out what’s “right” or makes the most sense when we’re trying to plan or put together a schedule, but it’s surprising how often just doing SOMETHING is more effective.

That’s all I’ve got for you on transitions! Drop any extra hints or tricks in the comments. Next up? Working memory.

Hacking Your Executive Function: Transitions That Aren’t Tasks

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Most of the “transitions” that we talk about when we’re looking at executive function are tasks. This gets ingrained early on because accomplishing things is the #1 priority of our shitty capitalist society and also because school tends to be a list of tasks that must be accomplished. But sometimes there are other types of transitions: transitioning from place to place. Transitioning between different people. Transitioning from one environment (and self presentation) to another. Today we’re going to talk about some strategies specific to other types of transitions.

Let’s start by talking about places. There are three elements to actually switching physical locations that I find challenging: first is that sometimes I have not been to a place before and I find the unknown anxiety provoking. Second is that driving places is boring and stress inducing, and public transit can be challenging. Travel time always feels like a waste to me. Third is that when you need to leave the house or leave work you are adding in a lot of extra steps to getting to your next task, whether that’s putting on pants or making sure you don’t forget your purse. Let’s have a look at each element.

First, you can make transitions a little bit easier by prepping ahead of time. If I’ve never been to a location before I like to look it up online, see if I can find pictures, check out maps, and prepare for how long it will take me to get there. If it’s something fairly important I may even visit the location ahead of time just to feel more comfortable. I always like to know where I can escape to if I get overwhelmed in a new location, so you might take time to identify a quiet space. I generally also try to give myself extra time to get from one place to another in case I get lost or need extra time to transition once I arrive. I’ve mentioned before that using your body can help get your brain active and ready for the next thing. I like to walk or bike when I can to put some space between one place and the next in a really physical way.

What about travel? Well we could do a whole series on how challenging transit is when you’re disabled, but I’m going to focus on methods for making it less stressful here. One thing I do is avoid areas that I know are challenging for me. I almost never drive downtown, I try to leave early if I have to get somewhere around rush hour (I’ll go to a nearby coffee shop or library to kill time), and I give myself permission to just pay for an expensive parking ramp if I know parking is going to be a challenge. If you know that certain areas/times/elements increase your anxiety, just don’t do them. Parallel parking? I’d rather walk an extra block. Sometimes it helps to have a friend or buddy who can help you navigate, or who can drive if it gets too dark for you.

I also like to try to keep my commutes interesting. I listen to podcasts or create playlists that will keep my energy up. Sometimes I’ll practice mindfulness in the car. If I’m taking a bus I always bring a book or a game to play (this is especially helpful for stopping strangers from speaking to you). Audiobooks are another great option. Although I still hate driving, I find that it doesn’t feel like as much of an imposition when I have something fun and interesting to do at the same time, or at least it doesn’t feel like I’ve completely wasted my time.

The final element that I find the most challenging about transitioning out of a space is how many steps there are to it. This brings in a social piece that I find particularly difficult. When you’re simply transitioning from one task to another, you generally just have to mentally disengage and then reengage. With physical transitions you need to figure out how to end the conversation/interaction that you might be having in one space, locate all of your items, determine if you need to bring new items with you, find a route to your new location, and make sure you know how to get there. That’s a lot of stuff.

Some of this you can do ahead of time: I always try to know all the locations I’ll be headed during the day and how I’ll get there in advance. I also try to grab all of the items I’ll need during the day and keep them in my car, so I spend some extra time the evening before and in the morning to prepare. Some of it is more immediate. It can help to have a basic script that you use to end conversations. I often like to use my schedule to help myself feel like it’s ok to leave (especially if I like someone). So instead of just trying to leave I’ll say “oh I have to get to work” or “I have to get home and eat dinner” so that I feel less like I’m abandoning someone. Putting together a script for ending conversations can be challenging but I suggest you practice it and think about it in advance if leaving is something you struggle with.

The last element that can be challenging is that you need to rely on working memory to acquire all the relevant possessions. I don’t bring purses with me anymore because I would always leave them places. Instead I’ve downsized to a phone case that holds my credit cards and ID, plus my keys. I try to always keep all my materials together and leave them in the same place (for locations that I go to regularly). If I don’t need to bring something with me, I leave it in my car. I also like to leave some extra things in my car just in case: a sweater or sweatshirt, a waterbottle, a phone charger. That helps diminish the pressure to always remember all the things I need.

As if that weren’t enough, there are often other types of transitions built in to moving from one place to another. One that has its own set of rules and that I have almost never seen discussed is transitioning between different people and different types of people. Basically, depending upon who you’re around you have to present yourself differently. I use a different vocabulary around my mother than I do around my husband, and I discuss different topics with my boss than I do with my aerials instructor. Shifting mindsets to know what’s appropriate and how to act in each of these situations is its own type of transition.

I try to never go immediately from one type of person to another. I at least give myself drive time or some space to reset my brain. I’ll also think about what’s coming next, or imagine the beginning of the social situation to ease myself into it. When I can, I like to have a different outfit for each type of person. It can be incredibly helpful to signal how I should hold myself. Wearing my workout leggings to work feels weird and signals that I should be casual, so it helps me relax when I put them on to be at home or at aerials.

If you’re struggling with appropriate behavior for different types of people, or with your different worlds getting all mixed up (like that time I said “balls deep” to my boss), you could go back to basics. This link gives a very simplified version of the “circles theory”, which helps you place different people in rings close or further from yourself. Different behaviors are appropriate for different circles. You could use a visual of this nature to help remind you of the language, topics, dress, etc. that are appropriate to each social group. Keep it in a purse or car so you can pull it out and remind yourself while you transition.

I think that’s quite enough for now! Look out for the final post on transitions soon.

Hacking Your Executive Function: Starting a Fresh Task During a Transition

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Ok transitionistas (transitionistos? Transitionexes?) let’s say we’ve finished up one task, we’ve managed to disengage and now we need to get moving right along to the next one with minimal distraction, anxiety, and confusion. Let’s lay out a few of the ways that you can make your life easier in getting from thing 1 to thing 2.

The first set of strategies I’m going to recommend comes before you’ll even need to make the transition. These are the things you’ll do when you’re planning your day, organizing your tasks, or getting ready for the day. Oftentimes if you set yourself up correctly you’ll need minimal support in the moment. When you’re setting up your schedule, there are a few things that can help: making a visual schedule so that you can see what’s happening and emotionally prep yourself. You can also do this by numbering your tasks or listing them in the order that they’ll happen. Anything that you can do to visualize your next step or have a concrete order is great.

In addition to a task list or schedule you can do this in other ways. You might write yourself a short social narrative, or even just say it in your head or aloud (first I’m going to wash the dishes, then I’m going to put the dishes away). It sounds silly, but cueing yourself with a first, then type of narrative gives your brain more ways to process the transition. If you’re a highly visual person you might like to have pictograms or images that indicate your next task and post the image for your next task on your computer screen or next to your desk.

In addition to creating these kinds of reminders, you can also organize your day to help improve transitions. I highly recommend building in time for a short break between tasks so that if you’re struggling you can regulate yourself and get back to what you do. I personally like to have something planned for those breaks, whether it’s doing something that I find fulfilling on a sensory level, going for a quick walk, grabbing a snack, or reading for five minutes. I think it’s always good to get your body involved in some fashion during these breaks. Movement does a lot to refresh our brains and get us mentally active if we’re losing focus. Use that!

It’s also always easier to move from something you like less to something you like more, so I generally tend to stack my days so that the hardest stuff is towards the beginning of the day and then I can move to easier and easier work. You may want to notice when you’re the most productive/energetic and build in your hardest tasks then so that you can take advantage of your best focus. This might mean you start out strong, or perhaps you have a couple tasks in the morning that are easy to get started, or maybe you build through the day to the hardest task.

You can also practice transitions moving from harder to easier things. Maybe you know you struggle with moving to a new task, so you set aside an afternoon during which you’ll only spend an hour per task and you order them from least pleasant to most pleasant. The more you practice the easier it will be.

The last organizational tactic I’d recommend is creating routines. A note about routines: it’s easy to become overly dependent on them to the point that we don’t have any flexibility. I try to practice doing something differently every few weeks, or always having a plan B in my pocket just in case things don’t go as planned. However creating routines and patterns in an intentional way means you don’t have to think and plan each step of your day every time you want to do it. It also means that the transitions become easier because you’re used to them and you always know what’s coming next.

I try to have a few different “scripts” or routines that I can run during the day, then I can build a complete schedule out of those blocks. For example, I have a morning routine at work, I have a cleaning routine, I have a routine for when I’m working out after work, I have a routine for doing freelance work. In any given day I might put those together in a different order, but instead of having to transition between ten or twenty different tasks I only have to transition between three or four preset routines.

So once you’ve set yourself up for success, you still need to actually do the transition! One of the things that I often feel during transitions is anxiety, so I strongly recommend taking a look back at the emotion regulation strategies and thinking about what you could employ to decrease anxiety, frustration, confusion, or anger. It can help to have an object, food, or person nearby that helps keep you calm or makes you feel good, and you may even want to incorporate a reward of some kind into the next activity (when I had to transition to practicing piano as a child I’d get a handful of chocolate chips to eat while I practiced).

I also like to create external reminders that pull me in to the next task, whether that’s setting up a particular area to get me started on the next thing (when I go to stretch in the evenings part of my transition is to pull out a yoga mat and put on Youtube. Those environmental cues get me ready to start), or simply having all the elements you need to do the task readily available (instead of waiting until I need to work on my iPad, I keep it near my bed or in my bag so that I can get to it quickly).

Just as it’s helpful to have a concrete way to end a task, it can also be helpful to start the same way each time. Whether that’s having a cup of coffee when you sit down to write or putting on your running shoes when you work out, if you have one consistent element that will help cue you in, it makes life easier. If you can’t have that, I sometimes like to create something: perhaps play a particular song when I start opening my e-mails or take five minutes to set up my planner before I begin my work each day. It might be as simple as closing your eyes, changing your seating position, and paying attention to your breath for thirty seconds. Any way that you can cue your body that it’s time to start something is helpful.

And of course, all of the strategies we covered in the initiation section are also great tools. Good luck transitioners!

Hacking Your Executive Function: Ending A Task

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In my prior post, I discussed the ways that transitioning from one thing to another can be challenging. Today I’m going to start with suggestions and supports for the first place that transitions can break down: ending one task and taking your attention away from that task.

The first thing that can help with mentally disengaging from a task when you need to is to be very clear about when you will be done with it. That might mean that you give yourself a specific time at which you’ll end, or it might mean that you decide what “finished” means for this particular task (so for example you will be done washing the dishes when there are no more dirty dishes in the sink). That can help you mentally prepare for the end point.

Once you have set that end point, it’s good to give yourself reminders about it. You might want to use a visual timer or countdown so that you know how much time you have left to work on the task. You may set an alarm that will let you know when you’re finished, or even a couple of alarms so that you know when you have 5 minutes left, 3 minutes left, then it’s time to be done. There are a ton of apps out there that can help you with this as well. When possible, it’s great to have both visuals and verbal reminders. Sometimes the task itself will give you a visual reminder which is great. In the dishes example, you’ll see the pile of dishes getting smaller and know how close you are to the end.

Another piece that can be helpful is having a clear way to signal the end of a task. You might use imagery to help yourself see it as complete: imagine putting the task in a box and putting it in a closet, then shutting the door. You may give yourself a word, phrase, song, or object that signals to you that you’re finished and you say or do it every time you complete a task. Maybe you always build in a small amount of time between tasks so that you can have a short break, and you do the same 5 minute “break” activity each time. That kind of consistency helps your mind transition more easily and will condition you to feel “done” when you do your transition routine.

Speaking of consistency, you can also implement consistency on a larger scale to help yourself out. If you can do your regular tasks in the same order each time, you won’t have to spend as much energy figuring out what comes next or how to move from one task to the next. It can become a habit that runs on autopilot. When you’re setting up these types of routines, you’ll also want to think about what will be the easiest for you. Do you struggle when you have downtime between tasks? Try to organize your day so that there’s minimal waiting, or if you will have to wait bring a project with you. This can keep your mind from getting distracted and wandering between tasks, or from feeling like you’ll be bored when a previous task ends.

When possible, have the fewest number of transitions in your day. That might mean doing all of one task before moving on to the next instead of splitting batch similar a task into multiple parts. It might mean doing all of the things that need to be done in the same place at one time. Or it might mean batching similar tasks together so that you can continue your momentum, for example making all the phone calls you need to make in a day all at once. You may have to transition from one call to the next, but you’re in the same place doing the same type of task, so fewer transitions are necessary.

In general, it’s easiest to go from a harder or less pleasant task to an easier, more fun task. If you can order your day to hit the hardest task when you feel the most on top of things (for me that’s about mid morning, for you it might be at a different time) and then ease on down from there, it will make the transitions easier.

The last trick that you can use for ending a task is to get your body involved. If you’re still sitting in the same place with the same materials you were using for the previous task, it’s going to be fairly difficult to get your mind to move on. Standing up and moving to a new place, or even just taking a quick walk can signal that you’ve completed the task. You may even want to involve other senses: stop and listen to a song, or grab a snack, or just stretch. Our minds are more connected to our bodies than we often want to believe, so use that! Change something physical and it will help signal to your mind that it’s time to change gears mentally as well.

Next up: starting a fresh task!